District Notices & Disclaimers

Information Collected and Stored Automatically

For site management functions, information is collected for analysis and statistical purposes. This information is not reported or used in any manner that would reveal personally identifiable information, and will not be released to any outside parties unless legally required to do so in connection with law enforcement investigations or other legal proceedings.

We use log analysis tools to create summary statistics, which are used for purposes such as assessing what information is of most interest, determining technical design specifications, and identifying system performance or problem areas. Our website logs do not collect personally identifiable information, and we make no attempt to link them with the individuals who browse district web sites.

Disclaimer:

District web sites have links to other websites. These include links to web sites operated by other State of Minnesota, other schools, nonprofit organizations and private businesses. When you link to another site, you are no longer on the district web site and this privacy statement is not applicable. When you link to another website, you are subject to the privacy policy of that new site.

Neither the distirct, nor any agency, officer, or employee of the Eastern Carver County Schools warrants the accuracy, reliability or timeliness of any information published by this system, nor endorses any content, viewpoints, products, or services linked from this system, and shall not be held liable for any losses caused by reliance on the accuracy, reliability or timeliness of such information. Portions of such information may be incorrect or not current. Any person or entity that relies on any information obtained from this system does so at his or her own risk.

Eastern Carver County Schools is committed to creating a website that provides access for all, including those with disabilities.

We are continuing in our good faith efforts to ensure accessibility for individuals with visual, mobility or other disabilities; however, we continue to have additional work to complete before our site is fully in compliance with Web Content Accessibility Guidelines (WCAG) 2.0 and Section 508 standards. 

If you are unable to access any page(s) or documents on our site, please email webmaster@district112.org or call 952-556-6149 with detailed information on the location of the page or document you were attempting to access. Be sure to provide us with your name and contact information so that we may provide you with the information in another format.

Please note that some pages on our website contain links to third-party sites that are outside of our control and may not comply with accessibility standards.

Policy #207 - Notice of Public Hearings

Public notice of a public hearing required by law shall be given as provided by the enabling legislation. Public notice of other hearings shall be given in the manner required for a regular meeting if held in conjunction with a regular meeting, in the manner required for a special meeting if held in conjunction with a special meeting, or as otherwise determined by the school board.

Policy # 520 - Student Surveys

District 112 must give parents and students annual notification of their rights under this policy at the beginning of each school year and after making substantive changes to this policy.

Student surveys will be conducted anonymously and in an indiscernible fashion. No mechanism will be used for identifying the participating student in any way. No attempt will be made in any way to identify a student survey participant. There will be no requirement that the student return the survey, and no record of the student’s returning a survey will be maintained.

Policy #515 - Protection Privacy Student Records

Eastern Carver County Schools recognizes its responsibility regarding the collection, maintenance, and dissemination of pupil records and the protection of the privacy rights of students as provided in federal law and state statutes.

• To inspect and review the student’s education records maintained by the school within 45 days of the school’s receipt of written request. The request should identify the record(s) being inspected. The school is not required to provide copies of records and may charge a fee if copies are requested. To seek access to your child’s record, please contact Students Services at 952-556-6100.
• To request that a school correct records believed to be inaccurate or misleading. The request must be in writing and clearly specify: (a) the part of the record requesting to be changed, and (b) why it is inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student has the right to place a statement in the record about the contested information. The school is not required to consider requests for grade or disciplinary decisions, opinions of school officials in the education record, or the child’s special education determination. The staff person listed above may be contacted to request an amendment to your child’s record. 
• To control the disclosure of their child’s personally identifiable information from their education record. Parents may request that the school, with certain exceptions, obtain their written consent prior to the disclosure of student information. An exception that permits disclosure without consent is disclosure to school staff with legitimate educational interests, such as a person employed by the district; a person serving on the school board; a person or company with whom the district has contracted to perform a special task (such as an attorney, auditor, or therapist); or a parent or student serving on an official committee, such as a grievance or disciplinary committee or assisting another school official; and/or an official of another school district in which a student seeks to enroll. In the event that a student transfers or applies to another school, the district will transfer all student records to that school including any suspension, expulsion, and exclusion disciplinary action. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill a professional responsibility. 
• 4. To file a complaint with the U.S. Department of Education concerning alleged failures by the school district to comply with the requirements of FERPA at the following address: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Ave SW, Washington, DC 20202-5901.

Request to Exclude from Student Directory

Eastern Carver County Schools follow Federal and State laws to ensure student data privacy when students are online.

Three of the related federal laws you should be aware of are:

• The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects personally identifiable information (PII) from students’ education records from unauthorized disclosure.
• Children’s Online Privacy Protection Act (COPPA) is a federal law that places parents in control over what information is collected from their young children online. It imposes rules for websites and online resources to protect children under age 13 while accounting for the dynamic nature of the Internet.
• Children’s Internet Protection Act (CIPA) is a federal law that requires libraries and school districts to put safety measures in place for student protection while they use the internet.  It requires monitoring of online activity as well as educating minors about appropriate online behavior, including cyber-bullying awareness and response.

Minnesota State Law (HF 2354) also requires Eastern Carver County Schools to ensure your child's data privacy is protected when using online resources. We use a variety of digital tools to support student learning. Technology vendors and software is utilized to support work as we help all students develop the skills necessary to succeed in an ever-changing world. We have an inventory of our curriculum, testing, and assessment tools posted at this link, which includes an outline of the student data elements within each tool. This list is maintained and communicated annually to all families at the start of the school year. 

Policy # 529 - Violent Behavior

• The administration will notify parents annually that the school district gives classroom teachers and other school staff members notice about students’ history of violent behavior.
• Prior to providing the written notice of a student’s violent behavior to classroom teachers and/or school staff members, the administration will inform the student’s parent or guardian that such notice will be provided.
• Parents will be given notice that they have the right to review and challenge records or data, including the data documenting the history of violent behavior, in accordance with Policy 515, Protection and Privacy of Pupil Records.

Policy #514 - Bullying Prohibition

A safe, supportive, welcoming and inclusive environment is needed for students to learn and attain high academic standards and to promote healthy human relationships. Bullying, similar to other violent or disruptive behavior or action interferes with a student’s ability to learn and/or a teacher’s ability to educate students in a safe environment.

Policy #530 - Immunizations

• notify parents and students of the immunization and exemption requirements by use of a form approved by the Department of Health.
• notify parents and students of the consequence for failure to provide required documentation regarding immunizations.
• review student health records to determine whether the required information has been provided.
• make reasonable arrangements to send a student home when the immunization requirements have not been met and advise the student and/or the student’s parent or guardian of the conditions for re-enrollment.

Policy # 515 - Protection Privacy Student RecordUnder the federal No Child Left Behind Act, military recruiters can request from school districts the names, addresses, and home telephone numbers of students in 11th and 12th grades. The law states that information released to military recruiting officers may only be used for the purpose of providing information about career and educational opportunities. The information may not be further disseminated to any other person except armed forces recruiting personnel. Schools have 60 days after the date of the request to provide the information to military recruiters. Parents who wish to exclude their child's name from these lists should contact Student Services at 952-556-6100.

Policy # 300s - AdministrationThe purpose of this policy is to clarify the role of the school district administration and its relationship with the school board.